Accommodation

ACCOMMODATION FORM

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/email with "discounted meeting rates" and try to obtain your personal data including credit card details.

List of hotels

Show map

Hotel Price in EUR
SGL/DBL
Distance to
Hofburg Wien
☆☆☆☆☆
Ambassador Wien 215/240 7 minutes by walk
☆☆☆☆
Regina 197/230 14 minutes by walk
K+K Maria Theresia        164/186 14 minutes by walk
25hours Hotel Wien beim MuseumsQuartier 168/196 14 minutes by walk
Das Opernring 136/161 9 minutes by walk
ARCOTEL Wimberger Wien 139/159 4 stops by metro
Hotel Link for reservation Distance to
Hofburg Wien
☆☆☆☆
Austria Trend Hotel Astoria Reservation here 6 minutes by walk
 Austria Trend Hotel Europa  Reservation here 7 minutes by walk
Austria Trend Hotel Rathauspark Reservation here 15 minutes by walk

All rates quoted are per room per night including breakfast, 10% VAT and 3,2% city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at ispsd2020@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accom­moda­tion as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at ispsd2020@guarant.cz.
Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Ambassador Wien, Regina, Das Opernring, ARCOTEL Wimberger Wien, 25hours Hotel Wien beim MuseumsQuartier

Cancellations received   Cancellation fee
before March 12, 2020:   full refund, handling fee of 30 EUR will be deducted
March 13, 2020 – April 2, 2020:   50% cancellation fee for each cancelled night will be charged
April 3–10, 2020:   80% cancellation fee for each cancelled night will be charged
from April 11, 2020 incl. a no show:   100% cancellation fee for each cancelled night will be charged

K+K Maria Theresia

Cancellations received   Cancellation fee
before February 11, 2020:   full refund, handling fee of 30 EUR will be deducted
February 12, 2020 – March 12, 2020:   50% cancellation fee for each cancelled night will be charged
March 13, 2020 – April 2, 2020:   80% cancellation fee for each cancelled night will be charged
from April 3, 2020 incl. a no show:   100% cancellation fee for each cancelled night will be charged

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by April 24, 2020. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.